EDUCATION EVENT LEAD
PART-TIME REMOTE POSITION DESCRIPTION
The application process will remain open until a suitable candidate is found. We will begin reviewing applications starting April 19, 2024.
REQUIREMENTS TO APPLY
Applications without a cover letter will not be considered. Please email the cover letter and resume to executive.director@solaralberta.ca.
Applicant must have a computer, internet connection, electricity, & space.
20 hours/week flexible, however, work must overlap with standard business hours.
Must be available from January 6 to February 14, 2025 for the 2025 Solar Show.
Start date is preferably April 29, 2024, but is required by May 21, 2024.
Central Alberta residency is preferred and Albertan residency is required.
ABOUT SOLAR ALBERTA
Solar Alberta is a nonprofit society that is dedicated to accelerating Alberta’s transition to a just and sustainable energy future. We do so by advocating, educating and serving as an industry and community hub for solar energy. We have been in operation for over 33 years. Our membership is currently made up of over 900 individuals and businesses.
Solar Alberta is an equal opportunity employer and member of the Alberta Living Wage Network. We strive to eliminate barriers in employment including those related to gender identity, gender expression, sexual orientation, race, mental or physical disability, age, medical condition, religion and culture.
POSITION OVERVIEW
Solar Alberta runs a week-long annual online Solar Show in late January/early February, which features live educational sessions. We also run an online monthly lunchtime Seminar Series from March to October. Seminars and Solar Show events include topics such as “Solar for Your Home or Business,” “Microgeneration Regulation 101” and “Solar Across the Americas.” Additionally, we run a few online and in-person networking events each year.
Solar Alberta is seeking a part-time remote Education Event Lead to manage all of our public programs and events. The Education Event Lead will be in charge of soliciting speakers and sponsors for all events as well as managing all event planning, delivery, and follow-up. This position reports directly to the Executive Director of Solar Alberta and serves on a team with 3 other program leads (Public Outreach, Member Services and Solar Training).
PRIMARY DUTIES AND RESPONSIBILITIES
Online Solar Show Management (public and industry oriented)
Planning and developing content for approximately 8 online events in one week at the end of Jan or beginning of Feb annually
Industry-oriented content to be developed together with the Solar Training Lead
Managing the concurrent online tradeshow
Serving as the primary backend coordinator/Zoom stage manager for all Solar Show events (including AV checks and a great deal of other tasks in the lead up)
Online Seminar Series Management (public-oriented)
Planning and developing content for approximately 8 online lunch hour events from Feb – Oct annually
Serving as the primary backend coordinator/Zoom stage manager for all Seminar events (including AV checks and a great deal of other tasks in the lead up)
Online Workshop Management (industry-oriented)
Planning and developing content for approximately 2 weekday morning events from Feb – Oct annually – to be developed together with the Solar Training Lead
Serving as the primary backend coordinator for all Workshop events (including AV checks and a great deal of other tasks in the lead up)
Networking Event Management
Planning and developing content for approximately 4 online and in-person events annually
Incorporating in-person trade show components, when space allows
Hosting online events and coordinating hosts for in-person events as needed
Overarching Event Management
Generating and maintaining Solar Alberta’s programs and events calendar (through Solar Alberta google calendar & updates to overarching Critical Path)
Planning topics and soliciting diverse speakers and sponsors for all events
Serving as the primary liaison for all speakers, establishing all Speaker Agreements (with Executive Director review/signature) and ensuring the terms of all Speaker agreements are fulfilled
Updating the annual event sponsorship framework for engagement and communicating script changes to the Public Outreach Lead for Sponsorship Package updates
Serving as the primary liaison for all sponsors including Silver and Gold Supporters, ensuring the terms of all Sponsorship Agreements are fulfilled
Recording all online event content on Zoom, lightly editing with iMovie, uploading videos to Solar Alberta’s Youtube account
Following up with all online event registrants and speakers to share the event recordings, request feedback and attempt to engage further
Collecting and reporting on feedback from all events/programs
Generating ideas for new programs/events for the Executive Director’s consideration, and occasionally bringing to fruition new events/program ideas generated by the Solar Alberta board, staff team, and Executive Director
Coordinating with other staff and volunteers as needed (e.g. sending event descriptions, bios and headshots of speakers, logos of sponsors to Public Outreach Lead for marketing and promotions)
GENERAL RESPONSIBILITIES
Answering phone/email inquiries from the general public
Attending weekly team meetings
Providing weekly (written) & monthly (spreadsheet/tracking doc) updates to the Executive Director about all areas of work
AGM/Annual Report support
Attending and supporting Solar Alberta events whenever possible
Supporting Solar Alberta advocacy & fundraising efforts as time and location allow
Generating ideas for how we could better accomplish our mission/vision
Support the Executive Director in the annual financial planning cycle/budgeting
Other duties as required (eg. operational correspondence, reviewing/editing other staff member’s work etc.)
KEY QUALIFICATIONS
Essential Qualities/Skills/Abilities
Ability to meet deadlines and manage time effectively
Exhibits high ethical standards and values that are complementary to Solar Alberta’s
Administratively independent
Proficiency in both written and verbal English communication.
Capacity to work independently as well as collaboratively with both internal and external stakeholders
Training/Education/Knowledge
Knowledge of the solar industry, solar energy, and/or solar-related industries (e.g. green building sector) is an asset.
Post-secondary degree or diploma in a related field is preferred; a combination of education and equivalencies will be considered.
Knowledge of languages other than English are an asset.
Previous Experience Preferences
Solar-related work background
Program/event planning & management
Zoom meeting and Zoom webinar management
Google Suite and remote office environment
iMovie editing & Youtube channel management
COMPENSATION & ADMINISTRATIVE DETAILS
Pay and Benefit Matters
Compensation will be $1040 every two weeks ($26/hr @ 20hrs/week).
Comprehensive individual or family benefits will be optional (including STD/LTD etc.)
Employees pay for Short Term and Long Term Disability premiums, to avoid a scenario in which they will have to pay tax on these benefits should they ever have to collect, and Solar Alberta covers the cost of the remaining health benefit premiums.
WCB coverage is included.
20hrs of paid sick leave per year and 4hrs of paid personal leave per year.
Vacation allowance will be three 20-hour weeks per year on an accrual basis.
Paid winter break/office closure between Dec 25th and New Years Day.
Statutory Holidays will be recognized, including National Day for Truth & Reconciliation and National Indigenous People’s Day.
With the exception of the National Day for Truth and Reconciliation, National Indigenous People’s Day, and Remembrance Day, should staff wish to observe Statutory Holidays on alternative days that better reflect their beliefs and values, they may flex these days accordingly.
Remote/Home Office Matters
Applicant must have a computer, internet connection, electricity, & space.
A wifi-enabled phone number will be provided.
Home office electricity emissions will be offset monthly by Solar Alberta.
Documentation will be provided for claiming home office expenses in tax filing.
This is primarily a remote office; however, occasional in-person event/meeting attendance is required. Travel time and costs will be compensated for any in-person requirements.
How to Apply
Applications without a cover letter will not be considered. Please ensure you meet all of the requirements on page 1 and email cover letter & resume to executive.director@solaralberta.ca.
The application process will remain open until a suitable candidate is found. We will begin reviewing applications starting April 19, 2024.